Apparel Search › Downloadable Templates › Free Garment Quality Inspection Report (Excel and PDF)
Apparel Search Templates
Record an AQL inspection from start to finish, with defects logged by class and an automatic result for the lot.
This report is built for a sampling inspection of a garment order. You enter your AQL limits and accept numbers, log every defect with its class (critical, major or minor), and the sheet totals the defects in each class, compares them with your accept numbers, and shows Pass or Fail. It adds a check of sample size, a measurement spot-check summary, a packing and presentation checklist, and an overall result and decision. The PDF is a blank printable copy for use on the factory floor.
Not sure how AQL works? Read how to run a garment quality inspection.
The report needs three numbers: the sample size and the accept number for each defect class. They come from an AQL sampling plan, which depends on your lot size, inspection level and the AQL you choose.
Find them with the AQL Inspection Sampling Calculator. The figures in the example rows are only illustrations.
Enter the PO, style, factory, inspector, date, stage, lot size, units inspected, the sample size required and the cartons opened. The sheet checks whether you inspected at least the required sample size.
For each class, type the AQL and the accept number from your plan. Many buyers accept no critical defects, so the critical accept number is often 0. Agree the definitions of critical, major and minor with the factory in writing before the inspection.
Draw the sample at random from finished, packed cartons. For each defect type found, add a line in the defect log: what it is, its class, how many, a photo reference and where you found it. The totals for each class fill in automatically and are compared with the accept number.
Enter how many pieces you measured and how many fell outside tolerance. The sheet shows the share outside tolerance. Use your spec and tolerances from the tech pack.
Mark each check Pass, Fail or N/A and add comments. Placement of labels and hangtags is covered, not their content, which is regulated and differs by market.
The overall result is PASS only when every class is within its accept number and no check is marked Fail. Choose to accept the lot, reject it or re-inspect after rework, and add your comments. Share the report and photos with the factory the same day.
Yes. It is free to use in your own business. Please do not sell or republish the files as your own.
From an AQL sampling plan. The free AQL Inspection Sampling Calculator on Apparel Search gives you the sample size and accept numbers from your lot size, inspection level and AQL.
For each class, if the defects found are at or below the accept number it shows Pass, otherwise Fail. The overall result is PASS only if all classes pass and no packing check is marked Fail.
No. AQL is a statistical sample, so a passing lot can still contain some defects. It helps you manage risk and does not remove it.
Yes. Use the printable PDF for the factory floor, or print the Excel sheet.