Free Tech Pack Template (Excel)

A ready-to-fill tech pack workbook with a measurement sheet that grades your sizes for you.

By Apparel Search · Updated October 2026

This free Excel tech pack has eight sheets: Style Overview, Sketches, Bill of Materials, Colorways, Measurements, Construction, Labels & Packaging and Revisions. The Bill of Materials works out the cost per garment, and the Measurements sheet calculates every graded size from your base measurements and grade rules. Each table starts with an example row you can overwrite.

Free downloadDownload Excel template (.xlsx)Free to use in your own business. Please do not sell or republish the file as your own. Opens in Microsoft Excel, and can also be opened in Google Sheets or LibreOffice, though some formatting may differ. The sheets are protected without a password so formulas and the Apparel Search credit are not overwritten by accident. To customize, choose Review > Unprotect Sheet.

Prefer to work in your browser and get a PDF? Use the free Tech Pack Builder.

1. Fill in the Style Overview

Enter the style number, name, season, size range and version. The Example column shows the kind of entry that works.

2. Add your sketches

On the Sketches sheet, use Insert > Pictures to place your flat sketches and photos in the boxes.

3. List every material

On the Bill of Materials sheet, list fabrics and trims with their placement, quantity, unit and waste percentage. Add a price if you want the sheet to calculate cost per garment.

4. Define colorways

Name each colorway and add a color reference such as a Pantone number or an approved swatch.

5. Enter measurements and grade rules

Choose your base size and unit, then enter each point of measure, its base measurement, the grade per size and the tolerance. The graded sizes fill in automatically. Use decimals, so 1/2 is 0.5.

6. Describe construction, labels and packaging

Complete the listed topics with your specifications. Label contents are regulated in many markets, so confirm those requirements separately.

7. Update the revision log and send

Record each change with a date and version. Send the factory a PDF (File > Save as or Print to PDF) and keep the Excel file as your working copy.

Common mistakes

Leaving the base size or unit unset, so graded sizes stay blank.
Entering fractions instead of decimals.
Changing the spec without updating the version and revision log.
Treating the example rows as real data.

Questions

Is this tech pack template free?

Yes. It is free to use in your own business. Please do not sell or republish the file as your own.

Does the measurement sheet calculate graded sizes?

Yes. Enter the base measurement and a grade per size, and the other sizes calculate automatically. Results depend on the numbers you enter, so confirm them with your patternmaker and samples.

What should a tech pack include?

Most include style information, sketches, a bill of materials, colorways, measurements with tolerances, construction details, labels and packaging instructions and a revision history.

Can I send this to my factory?

Yes. Most brands send the factory a PDF, and keep the Excel file as the working copy. Ask your factory what format it prefers.

Keep going

For general information only. These templates are starting points for general use and are not legal, financial or compliance advice. Confirm specifications and requirements with your factory and qualified professionals. Apparel Search does not endorse any company listed in its directory. See our Legal page.